Dispatch Compliance Checklist for 2024
Staying compliant in the trucking industry is crucial for maintaining your operating authority and avoiding costly penalties. Here's your comprehensive guide to dispatch compliance in 2024.
Essential Documentation
- **Vehicle Documentation**
- - Registration and licenses
- - Annual inspection records
- - Maintenance logs
- - Insurance certificates
- - IFTA credentials
2. **Driver Documentation** - CDL and endorsements - Medical certificate - Hours of Service logs - Training certificates - Drug test results
Electronic Logging Device (ELD) Requirements
Ensure your ELD system meets these criteria: - FMCSA certification - Automatic duty status recording - GPS tracking capability - Data backup systems - Technical support availability
Hours of Service (HOS) Compliance
Key HOS rules to monitor: - 11-hour driving limit - 14-hour on-duty limit - 30-minute break requirement - 60/70-hour weekly limits - Personal conveyance guidelines
Safety Protocols
Maintain records of: - Pre-trip inspections - Post-trip inspections - Maintenance schedules - Accident reports - Safety training completion
Record Retention Guidelines
Keep these records for the required duration: 1. Driver qualification files (3 years) 2. Hours of Service logs (6 months) 3. Vehicle maintenance (12 months) 4. Accident reports (3 years) 5. Drug and alcohol tests (5 years)
Technology and Systems
Implement these digital solutions: - Electronic document management - Real-time compliance monitoring - Automated reporting tools - Digital signature capabilities - Cloud backup systems
Audit Preparation Tips
- Regular internal audits
- Organized filing system
- Updated compliance calendar
- Staff training records
- Violation response procedures
Stay ahead of compliance requirements by implementing these guidelines and regularly reviewing your processes.